Privacy Policy



GRAPHIC Corporation (simply referred to as "GRAPHIC" from here on), in its capacity as a company that contributes to and influences the development of a healthy society through the planning and creation of all kinds of media ranging from printed matter through to web media, video media and events, is aware of its important social responsibility to make efforts to protect personal information. Everyone at GRAPHIC, executives and all employees alike, are thoroughly aware of daily efforts to ensure the security and safety of the personal information entrusted to them by their customers and the personal information of its executives and employees under their employ. Accordingly, GRAPHIC has set up the items below as the basic policy for protecting personal information, and everyone is taking proper efforts to protect personal information through the enactment of regulations and the establishment of a system of management.

1. Acquisition, Use and Provision of Personal Information
GRAPHIC conducts its operations appropriately while limiting the acquisition, use and provision of personal information to the minimum required for the execution of business. When collecting personal information, we reveal the purpose of acquisition, and never disclose nor provide personal information to third parties. Furthermore, we do not handle personal information beyond the scope required for achieving the specified purpose of use (simply referred to as "utilization other than that for intended purpose" from here on), and devise measures for this.

2. Safety Measures for Personal Information
GRAPHIC ensures the safety and accuracy of personal information. GRAPHIC works hard to rationally analyze risks such as the illegal accessing, loss, destruction, tampering, leakage, destruction, or damage to all kinds of personal information, and to prevent and correct these risks.

3. Compliance with Laws and Regulations
GRAPHIC complies with laws and ordinances relating to the handling of personal information and with guidelines and other regulations laid down by the government.

4. Complaints and Consultations
In the case that a complaint and consultation regarding the handling of personal information have been received, GRAPHIC promptly investigates the details and content of the complaint and consultation, and responds in good faith within a reasonable period.

5. Establishment and Continuous Improvement of a Personal Information Management System
GRAPHIC has established regulations, rules and standards of conduct regarding the appropriate handling of personal information, and has formulated a personal information protection management system relating to the protection of personal information. GRAPHIC will make efforts to ensure that this personal information protection management system can be reliably implemented at all times, and will also continuously improve on this system by conducting audits, prevention and correction regarding its operation.

6. Japanese Version to Govern
The original version of this Privacy Policy was prepared in Japanese. In the event of any discrepancy between the English and Japanese version, the Japanese version will govern.

This policy is made known to all GRAPHIC employees and is also made public on our website.


GRAPHIC Corporation.
President: Yoshio Nishino
First established: July 1, 2005
Last revised: March 1, 2008
yPersonal Information Protection Inquiry Formz
Tel: 050-3366-5215
Fax: 075-366-5298



Handling of Personal Information in Our Company



GRAPHIC Corporation (simply referred to as "GRAPHIC" from here on) is aware of its social responsibility to properly handle and thoroughly protect personal information, and properly manages personal information entrusted to GRAPHIC by its customers and personal information acquired by GRAPHIC itself based on the "Privacy Policy."

1 Name of Business
GRAPHIC Corporation

2 Name, Title or Post, and Contact Address of Manager (or Deputy)
Manager: Personal Information Protection Manager, Hideo Mizoguchi
Department: GRAPHIC Corporation, General Affairs Department,
Telephone No. 050-3366-5215

3 Purpose of Use of Personal Information
GRAPHIC as far as possible first specifies the purpose of use of the personal information entrusted to GRAPHIC by its customers and personal information acquired by GRAPHIC itself, and then uses this personal information within the scope of the purpose of use described below except for cases where the consent of the customer him- or herself has been obtained beforehand and where it will be handled otherwise as an exception in accordance with laws and ordinances. .

"Purpose of Use of Personal Information Entrusted to GRAPHIC by Its Customers"
(1). For printing business cards and postcards
(2). For printing addresses
(3). For preparing and producing other ordered goods
(4). For shipping products

"Purpose of Use of Personal Information Acquired Directly by GRAPHIC"
(1). For screening materials in employment and mailing various information
(2). For contacting and sending out questionnaire surveys and various services
(3). For acquiring personal information by "Visitors' Cards" for recording people's visits to GRAPHIC, and for acquiring video images by security camera
(4). For replying to customer inquiries about all of GRAPHIC's business operations

4 Provision and Disclosure of Personal Information to Third Parties
GRAPHIC neither provides nor discloses personal information entrusted to GRAPHIC by its customers and personal information acquired by GRAPHIC itself to any third party except cases that fall under one of the following categories:

(1). When the person him- or herself has or will consent
(2). When it is necessary for the protection of a person's life, health and property, and it is difficult to obtain the consent of the person him- or herself
(3). When it is required by law to provide and disclose the information
(4). When part or all of our business is outsourced within the scope of purpose of use of the personal information

5 Commissioned Handling of Personal Information
GRAPHIC may commission part or all of the personal information to a subcontractor to run services provided by GRAPHIC more smoothly. In this case, GRAPHIC shall select a subcontractor recognized as appropriately handling personal information, shall determine matters required for preventing the leakage of customers' personal information by means of, for example, the proper management of personal information and NDA's (Non-Disclosure Agreements), and shall implement appropriate management of personal information.

6 Voluntariness of Provision of Personal Information
Personal information is provided to GRAPHIC voluntarily by customers. Note, however, that if a customer does not provide GRAPHIC with all of the necessary information, the customer might not be able to receive services appropriately.

7 Disclosure, etc. of Personal Information
To request notification of the purpose of use of the personal information provided by the customer, and request disclosure, correction, addition, deletion, suspension of use, and erasure of the personal information, either contact the "10. Personal Information Contact Point" or read and check the detailed described in the Procedure for Disclosure, etc. of Personal Informationand submit the necessary documents. After it has confirmed that the request is the wish of the customer him- or herself, GRAPHIC will continue with its response to that request. In response to requests, for example, to disclose the customer's ID and password, GRAPHIC will send the required information by return e-mail to the customer's registered e-mail address.
Please note that GRAPHIC will not reimburse the cost for submission of required documents.

8 Acquisition of Personal Information by a Method Not Easily Recognizable to the Customer
Access may be analyzed or advertisements and content might be distributed by GRAPHIC or on GRAPHIC online printing services website using HTTP cookies (simply called "cookies" from here on).

E GRAPHIC advertisements are carried in various websites on the Internet by third-party distributors including Google.
E Third-party distributors including Google use cookies to distribute advertisements based on the information of past accesses of this website.
E Users can access the Google advertisement opt-out page to disable use of cookies by Google. (Or, they can access the Network Advertising Initiative opt-out page and disable use of cookies by third-party distributors.)

Cookies are for allowing customers to use the GRAPHIC online printing services website more conveniently when they visit it again. Cookies neither invade customers' privacy nor adversely affect customers' computers.
* "Cookies" are a means for saving information to the web browser, retrieving that information when it is needed, and enabling GRAPHIC to perform processing appropriately. You can set your browser not to accept cookies by setting the security of your browser.

9 Other Important Points
Fully note that, if the customer him- or herself has voluntarily disclosed personal information on our website, the customer's personal information may be acquired by other users.
GRAPHIC also adopts security measures such as a firewall and SSL (Secure Sockets Layer). This, however, does not completely guarantee security due to the nature of Internet communications.

10 Personal Information Contact Point
GRAPHIC Corporation, General Affairs Department
Address: 33 Shimotoba-higashi-serikawa-cho, Fushimi-ku, Kyoto City JAPAN 612-8395
Tel : 050-3366-5215 (business hours: 9:00 to 17:00)
Fax : 075-366-5298
yProtection of Personal Information Inquiry Formz

GRAPHIC is a business entity covered by the authorized personal information protection organization below. Inquiries about the handling of personal information by GRAPHIC can be accepted also at the complaints desk below.
The name of the authorized personal information protection organization: Japan Institute for Promotion of Digital Economy and Community (JIPDEC) The contact of the complaints desk:
106-0032, Tokyo, Minato-ku, Roppongi1-9-9,
Roppongi First Building12F, Complaints desk
TEL 0120-700-779^03-5860-7565
Last updated: August 1, 2008

11 Japanese Version to Govern
The original version of this Handling of Personal Information in our Company was prepared in Japanese. In the event of any discrepancy between the English and Japanese version, the Japanese version will govern.
 

Update: 7th Dec, 2011


Copyright (C) 2004-2011 GRAPHIC Corporation. All Rights Reserved.


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